Executive Assistant

The successful candidate will be a team player while conducting themselves in a professional manner. Reporting to the CEO, this member of the executive team needs to convey a sense of urgency and drive issues to closure.

Key Accountabilities:

• Provide administrative support to the CEO.
• Coordinate, prepare and arrange all Board of Directors, Senior and General Management meetings.
• General administration for the Corporate office.
• Provide reception duties including visitor greeting and screening calls.

Specific Responsibilities:

• Act as a liaison for CEO
• Manage and maintain executive schedules
• Prepare reports, memos, letters and financial presentations
• Organize travel arrangements
• Create and distribute monthly reports
• Prepare agendas and distribute minutes
• File and retrieve corporate documents, records and reports

Professional Requirements:

• Post secondary education required, preferably administrative
• 5 years related experience
• Utmost ethical and confidentiality conduct required
• Excellent organizational skills and the ability to multi-task
• Advanced Levels in Microsoft Office (Excel, Word, PowerPoint, MS Project & Outlook)
• Works well under pressure and tight deadlines
• Strong communication and interpersonal skills